EFTPOS reconciliation
At the end of each day you will need to reconcile your daily payments. This will produce reports that match your banking for secure payments and all other payments.
To ensure that payments are easily reconciled it is best to record the itinerary number on till receipts (for cash) or EFTPOS/ manual credit card receipts. The itinerary number will be automatically recorded for any payments through the secure payment gateway. At the end of the day these receipts and the secure payment gateway report can be reconciled against the information stored in PAYMENTS TODAY.
To reconcile your daily payments follow the procedure below:
Collect your receipts from till (with itinerary numbers recorded on them).
Login to your secure payment gateway and print a report of today’s transactions or wait until the next morning when your gateway provider emails your transaction report (this is preferred as the money has been transferred into your bank account at this stage).
Click on Payments Today
First, reconcile your secure payment gateway report against the figures in Bookeasy. As a default Secure Payments will be selected (this displays at the bottom of the Payments Today screen). As you match the itinerary numbers from each report, tick them off in the Payments Today screen. Then hit Reconcile. This will produce a report that you can print for your daily banking records.
Return to the MAIN MENU and then click on Payments Today.
Then select Other Payments (this displays at the bottom of the Payments Today screen). Using the receipts from your till, as you match the itinerary numbers tick those off in the Payments Today screen. Then hit Reconcile. This will produce a report that you can print for your daily banking records.
Return to the MAIN MENU.
A more in depth version of reconciling payments today is below:
At the end of each day you will need to reconcile your daily payments. This will produce reports that match your banking. A report for each type of payment can be produced, to include all of your gateway payments, cash, cheque, eftpos, credit card, visitor centre cancellation fee, operator cancellation fee, and Other Payments.
